Freight Management Module
Inquiry to invoice for freight forwarders
For freight forwarders and logistics companies
Freight forwarding software, from inquiry to invoice.
Quickship freight forwarding software runs the whole life of a shipment: the inquiry comes in, the quote goes out, the customer confirms, the job is created, the vendor is booked and the invoice is raised. Every email, quote and document stays attached to the job it belongs to.
- Team in Dubai
- Support 24/7
- Since 2022
Job FJ-0418 · Gulf Retail LLC
Sea · FCL · ETA 14 NovInquiry
Quote sent
Confirmed
Job created
Sent to vendor
Billing
- Inquiry from Gulf Retail LLC40ft FCL · Shanghai → Jebel Ali09:12
- Quote QT-2291 sentUSD 2,450 · valid 7 days10:40
- Customer confirmedReply attached to job13:05
- Job FJ-0418 createdBooking request, packing list13:06
- Booking sent to carrierAwaiting confirmation13:20
Margin
USD 410
Files
- QT-2291.pdf
- booking.pdf
- packing-list.xlsx
- 4 emails
The problem
Sound familiar?
Jobs live in inboxes
The inquiry, the quote, the booking and the invoice are four email threads in three people's inboxes.
Quotes nobody follows up
Quotes go out and nobody tracks which were accepted, which went cold and why.
Margins found too late
The vendor bill arrives after the customer is invoiced, and the margin you quoted is gone.
What changes
Before and after Freight.
Without Quickship
- Inquiries scattered across email and WhatsApp
- Quotes built in spreadsheets and attached to emails
- Confirmed jobs retyped into another system
- Vendor bills checked by hand at month end
With Freight Management Module
- Every inquiry logged and owned
- Quotes sent and tracked from the module
- A confirmed quote becomes a job in one step
- Vendor bills matched against quoted costs on the job
Capabilities
Freight forwarding software features.
- 01
Inquiry capture
Inquiries logged with route, mode, cargo and dates, so none sits unanswered in an inbox.
- 02
Quotations
Quotes built from vendor costs and your margin, sent to the customer and tracked until they answer.
- 03
Confirmation to job
A confirmed quote becomes a job in one step, carrying every detail across.
- 04
Vendor booking
Carriers, agents and truckers booked from the job, with their confirmations kept on it.
- 05
Billing
Customer invoices raised from the job, and vendor bills matched against the costs you quoted.
- 06
Emails and documents
Every email, quote, booking, bill of lading, airway bill and invoice filed on the job.
Use cases
Who uses our freight forwarding software, and for what.
Three kinds of business it is built for in the UAE and Saudi Arabia, and what each one pairs it with.
A freight forwarder
- The situation
- Quotes air and sea freight all day, with a sales team and an operations team.
- With Quickship
- Sales quote and operations book from the same job, so nothing is retyped between them.
A logistics company
- The situation
- Books trucks and agents for every job and bills customers at month end.
- With Quickship
- Every vendor booking and bill sits on its job, so billing starts from data already in place.
An importer with its own logistics desk
- The situation
- Buys freight from several forwarders for its own shipments.
- With Quickship
- Every shipment, its forwarder, its documents and its costs are in one record through to stock.
How it works
From first call to running.
- 1
Inquiry
The customer asks for a rate.
- 2
Quote sent
Your price goes out from the module.
- 3
Confirmed
The customer accepts the quote.
- 4
Job created
The quote becomes a live job.
- 5
Sent to vendor
Carrier or agent booked from the job.
- 6
Billing
Invoice raised, vendor bills matched.
Ready to see it on your own data?
Built around how you work today.
The platform
Works with the other modules.
- Sourcing ModuleFind suppliers, compare quotes and raise purchase orders in one place.Explore →
- Marketplace Activation ModuleAmazon and Noon registration for sellers based outside the UAE.Explore →
- Customs Clearance ModuleClearance software for the UAE and KSA, integrated with customs and clearing agents.Explore →
- Inventory ModuleOne stock count across your warehouses and sales channels.Explore →
- Last Mile Aggregator ModuleBook, track and reconcile every last mile carrier from one platform.Explore →
- Meta Messaging ModuleWhatsApp, Instagram and Messenger conversations in one team inbox.Explore →
- HR ModuleEmployee records, documents, leave and attendance for GCC teams.Explore →
FAQ
Freight forwarding software: questions we hear first.
What is freight forwarding software?
Freight forwarding software runs a forwarder's work in one system: rate inquiries, quotations, confirmed jobs, carrier and agent bookings, documents and billing. Quickship's version keeps every email and file on the job, for forwarders in the UAE and Saudi Arabia.
Which freight modes does it handle?
Air, sea and road freight jobs.
Are customer emails kept on the job?
Yes. Emails, quotes and documents are filed on the job they belong to, so anyone on the team can pick it up.
Can it work with our accounting system?
Tell us what you use for accounts in the demo and we will show how billing data gets there.
Does it connect to customs clearance?
Yes. Jobs that need clearance hand over to the Customs Clearance Module with their documents.
Book a demo
Run every freight job from one screen.
Bring a live inquiry. We will take it from quote to invoice in the Freight Management Module with you.
- A call with the team in Dubai
- Built around your current process
- No commitment
Prefer to talk? +971 58 527 4858